Invoice Submission Methods

Please be advised that, starting from January 1, 2015, Fincantieri has adopted the digital preservation method for accounting documents related to all orders issued to your company. Therefore, these documents must be addressed to

FINCANTIERI S.P.A.– VIA GENOVA, 1 – 34121 TRIESTE

(as already provided for in the general conditions) and subsequently sent to us using the methods described below. Invoices, credit notes, and related attachments must be sent to the following e-mail address:

FC.fornitori@fincantieri.it

Documents must be submitted in PDF/A format. Each file must contain only one invoice or credit note (complete with any attachments), strictly placing the invoice or credit note first, followed by any attachments. Alternatively, PDF format may be used if it contains only the image of the document to be sent (e.g., a scan).

Only Work Certificates may be attached to the invoice or credit note. Please do not send documents unrelated to accounting purposes (such as DDT, order copies and confirmations, ownership certificates, affidavits, etc.).

When producing the file in PDF or PDF/A format, special attention must be paid to the digitization methods:

• ISO 19005-1:2005 is an ISO standard published on October 1, 2005
• The scan resolution must not exceed 300 DPI
• Rotate the image correctly
• If possible, name the file with your company name and document number (for example, DittaMarioBianchi-533-2014.pdf)
• Do not use special characters in the file name such as: 
• Avoid using color image format if possible
• Set the grayscale to 16 shades
• Remove any macros, scripts, or bookmarks from the file
• Remove any references to external elements from the file
• Avoid protecting the file and applying digital signatures

Each file must not exceed 3 MB. Otherwise, your digital documents will not be automatically processed, which ensures faster registration.

Sending invoices by email will significantly reduce transmission and receipt times and will speed up the verification and accounting of invoices.

For correct production of documents in PDF/A format, we recommend referring to the regulations available at www.agid.gov.it, ordinary supplement no. 20 to the OFFICIAL GAZETTE, with particular reference to the accepted formats (chapter 5).

The email inbox is intended solely for the receipt of accounting documentation. Any other communication will not be processed.

If it is not possible to use the email channel, invoices, credit notes, and related attachments, addressed to FINCANTIERI S.P.A.– VIA GENOVA, 1 – 34121 TRIESTE, may be sent to the following address: Fincantieri S.p.A. P.O. Box No. 307 34074 Monfalcone The P.O. box is intended solely for the receipt of accounting documentation.

We would also like to remind you to always indicate on invoices and credit notes the usual information required by tax regulations and useful for identifying the transaction. Among the required elements, please remember:

• Order number and position (also in the case of a credit note)
• Indication of the Operating Unit where the service was provided or the supply was made
• SAL number where contractually required
• EU VAT number
• Invoice number and date
• Reference currency

Legislative Decree No. 11 of January 27, 2010, implemented European Directive 2007/64/EC into our legal system, establishing, among other things, the adoption of the IBAN as the sole identifier for the execution of bank transfers. In this regard, banks will only verify that the IBAN number exists and is formally correct, and will no longer check the correspondence between the payment beneficiary and the account holder to whom the IBAN refers. This requires a revision of the procedures for communicating changes to the preferred bank’s IBAN and/or any channeling instructions and mandates signed by the supplier, whether sent directly by the supplier or through the bank responsible for collection.

Such communications will be considered valid by our Company only if received in writing on the supplier’s letterhead, signed in original by the legal representative, with the name, surname, and position of the signing legal representative indicated either by stamp or in text format. A copy of the signatory’s identity document must be attached to this communication.

If even one of the required details is missing, the communication will not be processed and our Company will continue to make any payments based on the previously provided IBANs.

In light of the new regulations regarding substitute document preservation, and specifically the tax legislation concerning INTRASTAT for companies invoicing goods and community services, suppliers are required to indicate certain information on the invoice necessary for fulfilling Intrastat obligations.

In the case of intra-community supplies of goods, the following are required:

• Unit of measure
• Supply weight
• TARIC code
• Origin and provenance of the goods
• Operational Unit of destination for the goods

In the case of intra-community services, the following are required:

• Identification code related to the service provided
• Operational Unit of destination for the service/performance

At www.fincantieri.com, in the Suppliers section, you will find all information regarding contacts and reminders, as well as instructions for sending other communications and sensitive data to Fincantieri.

Thank you for your attention.

[1] The standard does not define a storage method or a storage objective; instead, it identifies a “profile” for electronic documents that ensures documents can be reproduced in exactly the same way in the years to come. A key element of this reproducibility is the requirement that PDF/A documents be completely “self-contained”: all information necessary for viewing the document must be embedded within the document itself. This includes all content (text, raster images, and vector graphics), fonts, colors and information. A PDF/A document must not use information from external sources (such as program fonts and hyperlinks). Below are some additional compatibility elements:

• Audio and video content is prohibited
• Javascript and executable file calls are prohibited
• All fonts must be embedded and must be embeddable without copyright restrictions. This also applies to standard PostScript fonts, such as Times or Helvetica
• Color spaces must be specified in a device-independent manner
• Encryption is suppressed